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To submit a sample, complete the appropriate form (refer to link to forms at the bottom of this page) and take your sample to your local County Extension Office. They may be able to identify the sample themselves or they can assist you with sending the sample to our diagnostic lab in Manhattan.
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Large, hard bodied, adult insects such as beetles, moths, or butterflies, should be killed by placing them in a freezer for 24 hours. Then carefully wrap the insect in tissue paper and ship in a crush-proof-box or mailing tube. Never send samples in cotton since the legs and antennae get tangled in the cotton and will easily break. NEVER MAIL LIVE INSECTS -as it maybe illegal without the proper permits!
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To preserve delicate and immature insects during shipping we recommend using vinegar. This material is inexpensive and can be purchased at any local grocery store. Do not use rubbing alcohol, ethyl alcohol, formalin, formaldehyde, or other similar preservatives as these are flammable, hazardous and may violate shipping regulations. Keep in mind that water is not a preservative and insects can discolor and decompose if shipped in plain water.
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Often it is helpful to submit samples of damage along with the insects. When submitting plant samples, wrap the plant material in a dry paper towel or newspaper. Place loosely in a plastic bag and ship in a sturdy box or mailing canister. Never place water or moist towels with such a sample. Submit only representative samples and mail them early in the week to guarantee the sample will arrive by Friday in good condition. Your county Extension office should be able to supply you with vials and mailing tubes, if it is necessary to mail the sample to the diagnostic laboratory.
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The information form is another important aspect of any submittal. These forms should be filled out accurately and thoroughly. Always include your name, the county and your telephone. It is also very important to indicate where in insect was found. Many times such information helps in making an accurate identification. Specific information regarding the exact location of an insect, i.e. near a drain in the basement, is also very beneficial. It is also helpful to know how many insects are occurring. Additional information on collection sites, insect habits and any other pertinent information is also beneficial when making identifications.
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